|Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Works across various Departments to assist the Senior Administrative Assistant.
* Answers the main company phone lines, tracks all redirected calls for marketing purposes. Must be personable on the phone and in person.
* Creates, tracks and distributes bi-weekly marketing and sales reports
* Works under the Sr. Administrative Assistant to assist in day to day duties including but not limited to proposal writing, data entry, MS Word projects for Executives, Engineers, PM’s and Design Staff.
* Assists in the planning of Corporate Outings and meetings.
* Calls contractors to set up appointments when needed for HQ’s maintenance. Collects estimates for building maintenance and handles contractor coordination as well.
* Provides information by answering questions and requests. Keeping all project folders updated and organized for easy review and reference
* Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
* Scanning and filing for various departments
PLEASE APPLY ONLINE : Your file should be a PDF format with no underscores or spaces in the file name, our system may not be able to upload the file otherwise. THANKS!
- DATE NEEDED:
- VARIES WITH EXPERIENCE
- DAYTON, OHIO
- WORK SCHEDULE:
- MONDAY - FRIDAY 40 hours
- HIGH SCHOOL MINIMUM
ADDITIONAL TRAINING OR SCHOOLING IS PREFERRED
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills (Proficient in EXCEL), Managing Processes, Organization, Analyzing Information , Professionalism, Supply Management, Inventory Control, Good Communication; Needs to be customer oriented
- Minimum 2 years experience as an ADMINISTRATIVE ASSISTANT, preferably in an industry like engineering or comparable. Experience at an Executive level is preferred
- SPECIAL SKILLS:
- Good on a computer, familiarity with Social Media, Pivot tables on Excel